OPTOG! Media would like to announce a vacant position in the capacity of: OPERATIONS & TRAFFIC MANAGER, for a full-time position in PRETORIA (South Africa).
This is a hands-on role for someone who enjoys bringing structure to a fast-moving creative environment. You will work closely with management and our creative, content, social media and website teams to coordinate workloads, monitor deadlines and make sure that everyone knows what needs to happen next.
You will also help manage the day-to-day rhythm of the office, from coordinating meetings and maintaining internal processes to following up on action items and solving the small operational challenges that can slow a team down. We are looking for someone who takes ownership, communicates confidently and notices potential problems before they become actual problems.
Key Job Responsibilities
- Coordinate projects, tasks and deadlines across the agency, from initial brief to final delivery
- Assign and prioritise work according to team capacity, project requirements and deadlines
- Maintain project schedules, content calendars and an accurate overview of team workloads
- Follow up on outstanding tasks and identify delays, missing information or bottlenecks early
- Coordinate handovers between management, content, design, social media and development teams
- Keep briefs, project updates, responsibilities and deadline changes clearly communicated and documented
- Coordinate meetings, record action items and follow up to ensure they are completed
- Support the daily administration and smooth operation of the office
- Review deliverables against the original brief before final approval
- Communicate professionally with clients, suppliers and service providers when required
- Improve internal workflows, templates, checklists and standard operating procedures
- Provide management with regular updates on project progress, workloads and delivery risks
Minimum Requirements
- Degree in Marketing, Business, Communications, or a related field
- 3-5 years of experience in project management, traffic management, or a related role within a digital marketing agency
- Strong understanding of digital marketing processes, including creative development, content production, and campaign execution
- Relevant experience in traffic management, project coordination, office management or agency operations
- Excellent organisational, administrative and time-management skills
- Ability to manage multiple projects, changing priorities and tight deadlines
- Strong written and verbal communication skills, with excellent spelling and grammar
- Confident in following up on tasks, coordinating team members and maintaining accountability
- Detail-oriented, proactive and able to solve problems independently
- Proficient in project management and general office software
- Able to remain calm and focused in a fast-paced environment
- Valid driver’s license and reliable transport
Bonus Skills
- Experience using project management tools such as Asana, ClickUp, Trello or Monday.com
- Familiarity with digital marketing, social media, design and website development workflows
- Experience with content calendars, scheduling platforms and time-tracking tools
- Knowledge of workflow automation and reporting systems
- Experience creating internal processes, templates and standard operating procedures
- Previous experience coordinating a multidisciplinary creative team
Apply online or email your CV and portfolio to info@optogmedia.com.
Collaboration and teamwork across companies are essential to maintaining a strong, unified work environment. Your contributions will help ensure that all teams function smoothly and that we collectively achieve our goals.
Minimum of three references required.
Should you not be contacted within 14 days after the closing date, please regard your application as unsuccessful.